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Executive Assistant App
Req Number: US -7489
Country Brazil Department Administrative
State Province Bahia Job Type Not specified
City Location Brazil Brand adidas GROUP
PostalZip code CEP 06454-00 Relocation Offered No
Executive Assistant - Back Office LAM
Department
Direct Reporting Line OFFICE MANAGER LAM
IndirectSecond Reporting Line HEAD OF APP Sourcing LAM
SubsidiaryCountry
Location São Paulo - Brasil
GSMS Grade P2
Personnel Managed
Purpose
Performs administrative duties for the Head of APP Sourcing LAM primarily focused on executive leadership support Also supports the day to day administrative operations on behalf of the department
Key Responsibilities
* Communicate effectively by telephone in person and via e-mail as required to positively reflect the goals of the department and the best interests of the executive
* Manage the executive calendar helping to prioritize meetings and competing demands on executive availability
* Establish and perform practices that accurately maintain recordsfiles and efficiently process information
* Support smooth departmental operation during executive’s absence Maintain communication with executive during periods of travel prioritize communication provide information and facilitate or make timely decisions in alignment with executive
* Ensure effective communications are established and maintained between the executive and adidas departments and facilities
* Perform research for special assignments and prepare PowerPoint or other presentations that reflect professionally the intent of the Executive
* Plan meetings including but not limited to arrangements for facilities catering AV equipment agendas scheduling materials preparation and other related service
* Perform day-to-day administrative support services meeting schedules and facilitation travel arrangements shipping expense reports and other services
* Code and route invoices for signature and timely payment
* Collect sort and prioritize daily mail and correspondence for Executive responding when appropriate
* Order and maintain supplies and equipment
Knowledge Skills and Abilities
* Ability to work independently on projects and administration applying appropriate administrative expertise and decision-making
* Ability to prioritize and execute multiple assignments in a fast-paced environment while working under tight deadlines with a excellent degree of accuracy
* Excellent computer skills including but not limited to MS Word MS Excel MS Outlook and MS Power Point
* Ability to make recommendations that effectively resolve problems by using judgment that is consistent with standards practices policies procedures regulation and state and federal law
* Ability to handle sensitive information with professionalism and confidentiality
* Excellent verbal and written communication skills
* Strong organizational and time management skills
* Fluent English and Spanish skills required German and Portuguese are an advantage
QualificationsMinimum required education and experience
* Four year College or University degree and
* Three 3 years related administrative experience
* Combination of education and experience may be substituted for degree